Clarity at every stage. No surprises.
You should always know what happens next, who owns it, and what it costs. Here's how a Stratum project runs.
The plan works wherever the work happens.
Ballroom, arena, or warehouse floor, the same disciplined preparation keeps every cue, screen, speaker, and stakeholder moving together.
Discovery
We learn your goals, audience, and what success sounds like two weeks after the event — before we talk gear.
Design
A production plan built to your vision, timeline, and budget, with renderings and a quote organized by purpose.
Execute
Our team owns load-in, rehearsal, and every cue on site so your leadership can focus on the room.
Debrief
We review outcomes together and document what to reuse and what to change next year.
What should be decided, and when
12-9 months out
Venue selection with rigging, power, and load-in language reviewed before you sign. Event goal defined in one sentence. Budget range set.
6-4 months out
Show design and screen architecture approved. Run of show drafted. Presenters and segment owners confirmed.
8-6 weeks out
Content deadlines hit. Video packages in production. Labor, freight, and travel booked.
Show week
Load-in, tech rehearsal, presenter walk-throughs, full run of the open. No design decisions left.
2 weeks after
Debrief with your team, recorded content delivered, and a documented plan you can reuse next year.
Straight answers, before you commit
How early should we bring you in?
Before you sign the venue contract if possible. Rigging points, power, load-in windows, and in-house AV language all affect cost and feasibility, and they're much cheaper to negotiate than to work around.
Are you more expensive than in-house AV?
Often comparable, sometimes less, because design-first specs cut line items that don't change the audience experience. We'll be certain to show you trade-offs if there are any.
Do you travel?
Yes. We produce events nationwide and plan travel, freight, and local labor as part of the production budget.
What size events do you take?
From 150-person leadership meetings to multi-day conferences with several thousand attendees and an exhibit floor.
Can you work alongside our internal planner or agency?
Regularly. They own attendees, agenda, and hospitality; we own production execution and stay in one lane.
What do we need to have ready for a first conversation?
Approximate dates, city or venue, headcount, and the one thing the event has to accomplish. That's enough to talk usefully.
Discovery is a conversation, not a pitch.
Thirty minutes on the calendar. You'll leave knowing what your event needs whether or not you hire us.
Book A 30-Minute Call